NY probate: which counties are pullable and which aren't
Eight New York counties publish probate dockets cleanly. The rest are a manual slog. Here's the map.
Probate is one of the highest-converting list types in real estate — and also one of the least reliably available. In New York specifically, the 'is probate data clean here' question has a county-by-county answer we've been tracking for a while.
The clean counties
Kings (Brooklyn), Queens, New York (Manhattan), Bronx, Nassau, Suffolk, Westchester, and Erie (Buffalo) all publish probate dockets in a form we can pull reliably week over week. If you want probate leads in NY, these eight are where to start — they cover a huge chunk of the state's population.
The gray-area counties
Monroe (Rochester), Onondaga (Syracuse), Albany, and Saratoga publish but with gaps — we pull successfully most of the time but occasionally a court clerk update breaks the pipeline for a week or two. We flag these as 'usually available' before you place the order.
The hard counties
Rural counties — Hamilton, Lewis, Schuyler, Yates, Allegany — publish probate dockets on paper or in PDFs that aren't machine-readable. We can still pull these; it just takes a manual pass, and turnaround is slower. If your target is one of these, ask first and we'll tell you what to expect.
What this means for your campaigns
If you're running NY probate campaigns, concentrate your volume in the eight clean counties. Fill in with potentially-inherited (a probability signal, not court-confirmed data) for the gray and hard counties — it's still a useful list type; just be clear-eyed that it's not the same data.
Next step
Turn the idea into a clearer acquisition workflow.
Bring the question from this note to the team. The product is being shaped around practical market and list-building decisions.